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FOXIRA is Saudi accounting and e-invoicing software, compliant with ZATCA Phase 2, for shops, workshops, and small businesses.
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A stock transfer moves a quantity of a lot from one warehouse to another, in the same branch or another. It is first saved as a draft that moves nothing, then approved, so the goods move at the same cost and the entry is posted.
From inventory, open “Stock transfers”, then press “New transfer”.
Choose the source and destination warehouses, then the lot and quantity, and press “Save as draft”. The same warehouse is not allowed, and the draft moves nothing yet.
Press “Approve” next to the draft, then confirm. The document gets an official TRN number. Approval needs the “Approve transfers” permission for anyone but the owner and partner.
“Stock movements” shows two lines: “Out” of the source with a reference ending in OUT, and “In” to the destination ending in IN, on the same lot at the same cost. A serial moves whole because it cannot be split.
One entry per branch: the source debits inter-branch and credits inventory, the destination the reverse, at the lot cost. Each branch’s books keep the right stock value.
There is no cancel for an approved transfer. Make a reverse transfer from destination to source. A draft can be deleted before approval.
If the quantity is more than what the lot has in the source warehouse at approval time, it is refused, naming the lot and the available quantity.
No. The goods move on the same lot at its cost, so their cost of sale in the new branch stays the same.
An adjustment enters the counted quantity, so the system finds the shortage or surplus and posts it to the inventory shrinkage account.
Step by step: sign in to the Fatoora portal, create the activation code from “Onboard new solution unit/device”, copy it, then paste it in FOXIRA to complete the ZATCA Phase 2 link.
Step by step: link your branch with ZATCA, add your customer, pick the product from inventory, issue the invoice, and send it to your customer on WhatsApp.
Step by step: open the approved tax invoice, issue a credit note for its full value with a return reason, send it to ZATCA, and return the quantities to inventory. Plus how the amount is handled when the invoice is paid.
Step by step: upload the supplier invoice and AI reads it, save it as a draft and approve it, or upload a whole folder and review each invoice beside its paper.
A category groups similar products and carries their suggested profit margin and the accounts their entries go to.
Add a warehouse with its name, code, and branch, and make it the branch default if you like. A warehouse cannot be deactivated while it holds stock.
A product tracked by quantity: name and category, barcode, selling unit, then pricing.
From “Users”, open the employee, enable the inventory permissions they need, then save.
An invoice whose quantity exceeds warehouse stock is rejected with a message naming the product and what is available. Bring the goods in first, then sell.
Turn off “Allow free-text items” in POS and inventory settings, so the branch only accepts registered products and services.
Turn off “Allow seller to change the price” for the branch, or turn on “Lock price” for one product, so it sells only at the approved price with no discount.
Minimum = cost + minimum margin. Turn on price limits and any discount that drops the net price below it is rejected.
The opening balance brings in goods that existed before the system with their quantity and cost, posting inventory debit and capital credit.
A serial-tracked product: warranty, a number per piece, manual entry, and attributes recorded with each piece.
An area product: an automatic number per piece, square-meter unit, and attributes without dimensions, since dimensions are entered on receipt.
A cut-from product: no tracking, linear-meter unit, and each roll a lot with its length on receipt.
A fixed-price service: item type service, so tracking and unit lock, then a fixed-amount price.
A recipe service: components and default quantities, deducted from stock oldest-first on every sale.
A detailed purchase invoice brings goods into the warehouse on approval, posting inventory debit and supplier credit.
From the purchase line open the lots window and enter size and pieces per lot, or a serial per piece.
A purchase return (debit note) returns a quantity from an approved purchase invoice: it leaves stock and its entry is reversed.
Choose the warehouse, then the quantity or serials. The system takes the oldest lots first and posts cost of sales 5102 debit and 1105 credit.
Lot cost adjustment adds shipping and customs or removes a supplier discount from a shipment cost, and posts its entry automatically.
Stock balances: each product’s quantity per warehouse, with low (5 or less) and out of stock, filtered by warehouse and status.
The movement ledger records every receipt, issue, transfer, and adjustment with lot, cost, and reference, and stock balances come from it.
Every inventory operation posts its entry to “Journal Entries”: purchase, sale, opening balance, count, lot cost, transfer.