جارٍ التحميل...
جارٍ التحميل...
FOXIRA is Saudi accounting and e-invoicing software, compliant with ZATCA Phase 2, for shops, workshops, and small businesses.
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Every inventory operation posts its own entry on approval, so no one types an entry by hand. You find them all in “Journal Entries” under accounts, each with its description and reference; this lesson explains what is debited and credited in each.
Approving a purchase invoice: inventory 1105 debit, suppliers 2101 credit. Recoverable VAT goes to 1301.
Issuing a sales invoice posts its cost: cost of goods sold 5102 debit, inventory 1105 credit, at the cost of the lots that left.
With “Affects accounts” on: inventory 1105 debit, capital 3101 credit.
Shortage, damage, loss: inventory shrinkage 5104 debit, inventory 1105 credit. A surplus is the reverse.
Adding freight or customs to a lot: inventory 1105 debit, inventory cost adjustments 2106 credit. A discount is the reverse.
Sending branch: branch current account 1107 debit, inventory 1105 credit. The receiving branch is the reverse, at the same cost.
Entries use the system accounts by their fixed codes in your chart. Account fields on categories and products do not change these entries today.
Entries post on approval or issue only. A draft touches neither accounts nor stock.
Every transfer with a cost posts two entries, out and in, through branch clearing 1107. Within one branch they offset, so the branch balance does not change. A zero-cost transfer posts nothing.
Step by step: sign in to the Fatoora portal, create the activation code from “Onboard new solution unit/device”, copy it, then paste it in FOXIRA to complete the ZATCA Phase 2 link.
Step by step: link your branch with ZATCA, add your customer, pick the product from inventory, issue the invoice, and send it to your customer on WhatsApp.
Step by step: open the approved tax invoice, issue a credit note for its full value with a return reason, send it to ZATCA, and return the quantities to inventory. Plus how the amount is handled when the invoice is paid.
Step by step: upload the supplier invoice and AI reads it, save it as a draft and approve it, or upload a whole folder and review each invoice beside its paper.
A category groups similar products and carries their suggested profit margin and the accounts their entries go to.
Add a warehouse with its name, code, and branch, and make it the branch default if you like. A warehouse cannot be deactivated while it holds stock.
A product tracked by quantity: name and category, barcode, selling unit, then pricing.
From “Users”, open the employee, enable the inventory permissions they need, then save.
An invoice whose quantity exceeds warehouse stock is rejected with a message naming the product and what is available. Bring the goods in first, then sell.
Turn off “Allow free-text items” in POS and inventory settings, so the branch only accepts registered products and services.
Turn off “Allow seller to change the price” for the branch, or turn on “Lock price” for one product, so it sells only at the approved price with no discount.
Minimum = cost + minimum margin. Turn on price limits and any discount that drops the net price below it is rejected.
The opening balance brings in goods that existed before the system with their quantity and cost, posting inventory debit and capital credit.
A serial-tracked product: warranty, a number per piece, manual entry, and attributes recorded with each piece.
An area product: an automatic number per piece, square-meter unit, and attributes without dimensions, since dimensions are entered on receipt.
A cut-from product: no tracking, linear-meter unit, and each roll a lot with its length on receipt.
A fixed-price service: item type service, so tracking and unit lock, then a fixed-amount price.
A recipe service: components and default quantities, deducted from stock oldest-first on every sale.
A detailed purchase invoice brings goods into the warehouse on approval, posting inventory debit and supplier credit.
From the purchase line open the lots window and enter size and pieces per lot, or a serial per piece.
A purchase return (debit note) returns a quantity from an approved purchase invoice: it leaves stock and its entry is reversed.
Choose the warehouse, then the quantity or serials. The system takes the oldest lots first and posts cost of sales 5102 debit and 1105 credit.
Create a transfer draft with source, destination, lot, and quantity, then approve it to move the goods and post the inter-branch entry.
An adjustment enters the counted quantity, so the system finds the shortage or surplus and posts it to the inventory shrinkage account.
Lot cost adjustment adds shipping and customs or removes a supplier discount from a shipment cost, and posts its entry automatically.
Stock balances: each product’s quantity per warehouse, with low (5 or less) and out of stock, filtered by warehouse and status.
The movement ledger records every receipt, issue, transfer, and adjustment with lot, cost, and reference, and stock balances come from it.