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FOXIRA is Saudi accounting and e-invoicing software, compliant with ZATCA Phase 2, for shops, workshops, and small businesses.
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Goods bought from a supplier enter stock through a “detailed” purchase invoice: the supplier, the receiving warehouse, and one line per product with its quantity and price. Save it as a draft, then approve it, and the goods enter the warehouse with their entry posted.
From purchases and expenses, create a purchase invoice. Pick the supplier, receiving warehouse, and payment method, then switch to “Detailed” since the invoice has goods.
Each line has destination “Goods”: pick the product, then type the quantity and unit price as on the supplier invoice. VAT is calculated per line.
Press “Save as draft”. A draft adds no goods and posts no entry, and you can still edit or delete it.
From the drafts list choose “Approve” and confirm. The goods then enter the receiving warehouse, their lots are created, and the invoice can no longer be edited.
The entry posts inventory debit for the net goods, input VAT debit, and the supplier credit for the total. The product cost becomes the last purchase price; the selling price does not change automatically.
Saving only creates a draft. Goods enter the warehouse when the invoice is approved.
No. The cost becomes the last purchase price, and the selling price stays until you change it.
Choose “Deduct from employee advance” as the payment method, so the credit goes to employee advances (1104) instead of suppliers (2101).
From the purchase line open the lots window and enter size and pieces per lot, or a serial per piece.
Step by step: sign in to the Fatoora portal, create the activation code from “Onboard new solution unit/device”, copy it, then paste it in FOXIRA to complete the ZATCA Phase 2 link.
Step by step: link your branch with ZATCA, add your customer, pick the product from inventory, issue the invoice, and send it to your customer on WhatsApp.
Step by step: open the approved tax invoice, issue a credit note for its full value with a return reason, send it to ZATCA, and return the quantities to inventory. Plus how the amount is handled when the invoice is paid.
Step by step: upload the supplier invoice and AI reads it, save it as a draft and approve it, or upload a whole folder and review each invoice beside its paper.
A category groups similar products and carries their suggested profit margin and the accounts their entries go to.
Add a warehouse with its name, code, and branch, and make it the branch default if you like. A warehouse cannot be deactivated while it holds stock.
A product tracked by quantity: name and category, barcode, selling unit, then pricing.
From “Users”, open the employee, enable the inventory permissions they need, then save.
An invoice whose quantity exceeds warehouse stock is rejected with a message naming the product and what is available. Bring the goods in first, then sell.
Turn off “Allow free-text items” in POS and inventory settings, so the branch only accepts registered products and services.
Turn off “Allow seller to change the price” for the branch, or turn on “Lock price” for one product, so it sells only at the approved price with no discount.
Minimum = cost + minimum margin. Turn on price limits and any discount that drops the net price below it is rejected.
The opening balance brings in goods that existed before the system with their quantity and cost, posting inventory debit and capital credit.
A serial-tracked product: warranty, a number per piece, manual entry, and attributes recorded with each piece.
An area product: an automatic number per piece, square-meter unit, and attributes without dimensions, since dimensions are entered on receipt.
A cut-from product: no tracking, linear-meter unit, and each roll a lot with its length on receipt.
A fixed-price service: item type service, so tracking and unit lock, then a fixed-amount price.
A recipe service: components and default quantities, deducted from stock oldest-first on every sale.
A purchase return (debit note) returns a quantity from an approved purchase invoice: it leaves stock and its entry is reversed.
Choose the warehouse, then the quantity or serials. The system takes the oldest lots first and posts cost of sales 5102 debit and 1105 credit.
Create a transfer draft with source, destination, lot, and quantity, then approve it to move the goods and post the inter-branch entry.
An adjustment enters the counted quantity, so the system finds the shortage or surplus and posts it to the inventory shrinkage account.
Lot cost adjustment adds shipping and customs or removes a supplier discount from a shipment cost, and posts its entry automatically.
Stock balances: each product’s quantity per warehouse, with low (5 or less) and out of stock, filtered by warehouse and status.
The movement ledger records every receipt, issue, transfer, and adjustment with lot, cost, and reference, and stock balances come from it.
Every inventory operation posts its entry to “Journal Entries”: purchase, sale, opening balance, count, lot cost, transfer.