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FOXIRA is Saudi accounting and e-invoicing software, compliant with ZATCA Phase 2, for shops, workshops, and small businesses.
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Goods you had before starting on the system go in as an “opening balance” from the products directory, not as an adjustment or a purchase invoice. They enter with their real quantity and cost, and the entry goes to capital, so no fake profit and no duplicate purchases.
From inventory, open “Products & services”. Every physical product has an “Opening balance” button in the actions column. Add the product first if it is not listed.
Choose the warehouse holding the goods, then type the quantity and the unit cost you paid.
Turn on “Affects accounts” so the value is recorded in your books, then press “Save”.
The quantity appears in the product stock for that warehouse, at the cost you entered, which later drives the cost of sales.
One entry is posted: inventory debit and capital credit for the same value. The goods count as an in-kind contribution, not profit and not a new purchase.
Adjustments are for stock counts after you start. Any increase is treated as a count surplus, shows as profit in the income statement, and uses the product card cost instead of the cost you type.
Repeat the opening balance for each cost, each time with its quantity and cost.
When the value of the goods is already recorded in your books by another entry, so only the quantity goes in without a duplicate entry.
A serial-tracked product: warranty, a number per piece, manual entry, and attributes recorded with each piece.
Step by step: sign in to the Fatoora portal, create the activation code from “Onboard new solution unit/device”, copy it, then paste it in FOXIRA to complete the ZATCA Phase 2 link.
Step by step: link your branch with ZATCA, add your customer, pick the product from inventory, issue the invoice, and send it to your customer on WhatsApp.
Step by step: open the approved tax invoice, issue a credit note for its full value with a return reason, send it to ZATCA, and return the quantities to inventory. Plus how the amount is handled when the invoice is paid.
Step by step: upload the supplier invoice and AI reads it, save it as a draft and approve it, or upload a whole folder and review each invoice beside its paper.
A category groups similar products and carries their suggested profit margin and the accounts their entries go to.
Add a warehouse with its name, code, and branch, and make it the branch default if you like. A warehouse cannot be deactivated while it holds stock.
A product tracked by quantity: name and category, barcode, selling unit, then pricing.
From “Users”, open the employee, enable the inventory permissions they need, then save.
An invoice whose quantity exceeds warehouse stock is rejected with a message naming the product and what is available. Bring the goods in first, then sell.
Turn off “Allow free-text items” in POS and inventory settings, so the branch only accepts registered products and services.
Turn off “Allow seller to change the price” for the branch, or turn on “Lock price” for one product, so it sells only at the approved price with no discount.
Minimum = cost + minimum margin. Turn on price limits and any discount that drops the net price below it is rejected.
An area product: an automatic number per piece, square-meter unit, and attributes without dimensions, since dimensions are entered on receipt.
A cut-from product: no tracking, linear-meter unit, and each roll a lot with its length on receipt.
A fixed-price service: item type service, so tracking and unit lock, then a fixed-amount price.
A recipe service: components and default quantities, deducted from stock oldest-first on every sale.
A detailed purchase invoice brings goods into the warehouse on approval, posting inventory debit and supplier credit.
From the purchase line open the lots window and enter size and pieces per lot, or a serial per piece.
A purchase return (debit note) returns a quantity from an approved purchase invoice: it leaves stock and its entry is reversed.
Choose the warehouse, then the quantity or serials. The system takes the oldest lots first and posts cost of sales 5102 debit and 1105 credit.
Create a transfer draft with source, destination, lot, and quantity, then approve it to move the goods and post the inter-branch entry.
An adjustment enters the counted quantity, so the system finds the shortage or surplus and posts it to the inventory shrinkage account.
Lot cost adjustment adds shipping and customs or removes a supplier discount from a shipment cost, and posts its entry automatically.
Stock balances: each product’s quantity per warehouse, with low (5 or less) and out of stock, filtered by warehouse and status.
The movement ledger records every receipt, issue, transfer, and adjustment with lot, cost, and reference, and stock balances come from it.
Every inventory operation posts its entry to “Journal Entries”: purchase, sale, opening balance, count, lot cost, transfer.